Every of our account has a set duration and, when the duration expires, the account is terminated.
You need to prepare with a proper backup and handover.
You can extend you account's duration if you are subscribed to BicoccAlumni.
@campus accounts
You @campus account will always be available for you to access Segreterie Online.
Your access to Google services, like Gmail and Google Drive, lasts as long as your career and stays up for some time later:
- one year after one of the courses on the following list
- Advanced training courses
- Professional Master’s Programmes
- Refresher courses
- Training courses
- three years after ending any other one of our courses
- for two years in case of non-renewed registration (three years for Specialization Schools or PhDs)
- indefinitely, as long as there is a subscription at BiccoccAlumni.
After the expiring date, any data in email and drive will be lost: you’ll need to handle the backup and any handover.
You can retain your GMail and Google Drive data by simply downloading them or transferring them to another Google Account.
For Microsoft 365 OneDrive and SharePoint data, you'll need to download it for each application, using this guide.
@unimib accounts
- With a contract:
- after contract termination: the account remains active for 18 months after the end of employment, after which the emails and files from the Google Drive profile are also removed.
- retirement: for retired tenured professors and researchers, a 20-year extension of services is provided.
- Without a contract (external collaborators, visting professors): this type of account is valid for 6 months to 2 years, and upon expiration, the account is deactivated and the emails and files from the Google Drive profile are also removed.
Account termination and data preservation
After receiving the account deactivation message, you can retain your GMail and Google Drive data by simply downloading them or transferring them to another Google Account. Data retention after account deactivation is not guaranteed.
For Microsoft 365 OneDrive and SharePoint data, you'll need to download it for each application, by following this guide.